Thornhill Church Trust Privacy Notice

How Thornhill Church Trust (“we”) use your information

Your privacy is important to us.  We are committed to safeguarding the privacy of your information.

It is important that you read this privacy notice together with any other privacy notice we may provide on specific occasions when we are collecting or processing personal data so that you are fully aware of how and why we are using your data.

Data Controller

Thornhill Church, Thornhill Centre and the Lighthouse Nursery are all parts of Thornhill Church Trust. Thornhill Church Trust is the data controller and responsible for your personal data.  You can contact the Trustees by writing to them at the address on the website’s Home page, telephoning at 02920759995 or by emailing trustees@thornhillchurch.org.uk

Why are we collecting your data?

We collect personal data to fulfil our purposes as a church, to provide appropriate pastoral care, to provide contracted services, to monitor and assess the quality of our services, and to comply with the law. In legal terms this is called ‘legitimate interests’. When it is required, we may also ask you for your consent to process your data. We do not share your information with others except as described in this notice.

The categories of information that we may collect, hold and share include:

  • Personal contact information (such as name, telephone number, address and email address)
  • Characteristics (such as age, gender)
  • Special categories of personal data (such as your religious beliefs, tax status, health and medical conditions)

Storing your data

We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting or reporting requirements.

We hold your data for varying lengths of time depending on the type of information in question but in doing so we always comply with Data Protection legislation.  Details of retention periods are available in our retention policy which you can request by contacting the Trustees as noted above.

We will contact you annually to check that the information we are holding is accurate and that you agree to us holding it.

Security of your data

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed.  In addition, we limit access to your personal data to those employees, volunteers or trustees who need to know.  They will only process your personal data on our instructions.

We have put in place procedures to deal with any suspected personal data breach and will notify you and the Information Commissioner’s Office where we are legally required to do so.

Who do we share your information with?

We do not receive information about you from any source other than from you.  We will not share your information with third parties without your consent unless the law requires us to do so.

Requesting access to your personal data

Under Data Protection legislation, you have the right to request access to information about you that we hold. To make a request for your personal information contact the Trustees.

You also have the right to:

  • object to processing of personal data that is likely to cause, or is causing, damage or distress
  • prevent processing for the purpose of direct marketing
  • object to decisions being taken by automated means
  • in certain circumstances, have inaccurate personal data rectified, blocked, erased or destroyed; and
  • claim compensation for damages caused by a breach of the Data Protection regulations.

For further information on how your information is used, how we maintain the security of your information and your rights to access information we hold on you please contact the Trustees.

If you have a concern about the way we are collecting or using your personal data, you should raise your concern with us in the first instance or directly to the Information Commissioner’s Office at https://ico.org.uk/concerns/